Facility Management Coordinator

About the role

Murex, a global fintech leader in trading, risk management and processing solutions for capital markets, is looking for a Facility Management Coordinator in Nicosia. The role supports the Facility Management Manager in overseeing workplace operations, facility services and office administration. It coordinates vendors, manages office services, supervises the Receptionist and ensures a safe, efficient and welcoming workplace.

Key responsibilities

• Office facilities: assist in daily management, coordinate preventive and corrective maintenance, monitor issues, inspect spaces and follow up on maintenance requests with vendors and building management
• Office administration: manage office supplies inventory and orders, coordinate deliveries, couriers, mail and storage, organize meetings and events, maintain records and contracts
• Vendors: liaise with cleaning, security, maintenance and catering providers, obtain quotations, monitor performance and report issues
• Employee support: respond to workplace queries, help with onboarding and workstation setup, support well-being initiatives and address environment concerns
• Budget and reporting: track facility expenses and invoices, maintain contract and schedule records, prepare reports and support budget monitoring
• Reception supervision: supervise the Receptionist, organize their workload, monitor attendance and performance, coach and train staff, cover absences and peak periods, and oversee visitor and meeting room processes

Required profile

• Bachelor's degree in Business Administration, Facilities Management, Hospitality Management or a related field
• 5 to 6 years of experience in office administration, facilities management or workplace services
• Strong organizational and multitasking skills, excellent communication and interpersonal abilities
• Ability to work independently and manage multiple priorities

Required skills

• Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook)
• Vendor management, time management, problem solving and stakeholder management
• Team supervision, coaching and leadership and delegation