Club Administrator – Gaming Community Hub

About the role

Xsolla is launching a physical club in Limassol that will serve as a hub for the local game‑development community, partners and ecosystem. As the Club Administrator you will oversee the venue from the construction phase through to daily operations, ensuring the space meets design standards and runs smoothly for members and events.

Key responsibilities

• Supervise the build‑out, coordinating contractors, subcontractors and site schedules to meet design, budget and quality targets.
• Maintain full project documentation, including drawings, approvals, change requests, certificates and warranties.
• Manage the handover of the completed space, handling snag lists and technical acceptance.
• Run day‑to‑day club operations: opening/closing procedures, access control, space readiness and general upkeep.
• Oversee maintenance, cleaning and technical systems such as HVAC, audio‑visual, IT infrastructure and security.
• Control room and space bookings, capacity planning and the operational calendar.
• Source, onboard and manage vendors and service providers, negotiate terms and monitor performance.
• Handle procurement, purchase requests, contracts, invoices and inventory of office and hospitality consumables.

Required profile

• Highly organized with strong attention to detail.
• Comfortable holding contractors and vendors to agreed standards.
• Proactive problem‑solver who enjoys being the go‑to person for a physical space.
• Excellent communication and stakeholder‑management skills.

Required skills

• HVAC systems
• Audio‑Visual (AV) equipment
• IT infrastructure
• Security systems