Office Manager

About the role

We are seeking a reliable and highly organised Office Manager to support our design and consultancy practice. Working closely with the CEO and the wider team, you will ensure smooth daily operations while handling financial, planning, and administrative tasks.

Key responsibilities

• Oversee daily accounting, bookkeeping, and VAT returns; maintain accurate financial records and prepare performance reports.
• Monitor project hours, costs, and timesheets, identifying discrepancies and potential overruns.
• Maintain operational and project‑planning systems, track team workload, and prepare regular updates for management.
• Coordinate resource planning, identify risks, and report delays to the CEO.
• Prepare and submit application packages to government or professional portals, follow up on approvals, and manage supplier communications.
• Handle telephone calls, correspondence, meeting logistics, visitor reception, and general office administration.

Required profile

• Proactive, independent professional with strong initiative and creative problem‑solving abilities.
• Excellent multitasking skills and confidence managing multiple priorities.
• Detail‑oriented with a focus on accuracy in financial and administrative work.

Required skills

What we offer

• Working hours 08:30 – 17:00 with a 30‑minute break.
• Competitive salary up to €2000 gross per month.
• Performance‑based annual bonus.
• Opportunity to work on high‑profile, innovative projects in a collaborative, design‑driven environment.
• Immediate responsibility and leadership opportunities with room for growth.