HR Administration Specialist

About the role

We are seeking an HR Administration Specialist to become the primary point of contact for employees on HR administration and immigration matters in Cyprus. You will manage the full HR administration cycle, coordinate work and residence permit applications, and help improve HR processes.

Key responsibilities

• Act as first point of contact for employees regarding HR documentation, benefits, leave, immigration, and internal procedures.
• Prepare, issue, and maintain contracts, amendments, and related HR documentation.
• Collect, verify, and submit paperwork for immigration, residence, and work permit applications to Cypriot authorities.
• Submit applications personally, attend appointments, and follow up until completion.
• Advise employees on immigration procedures, timelines, renewals, and required documentation.
• Maintain accurate employee records, personnel files, and HRIS data with regular quality checks.
• Support monthly payroll preparation by providing verified employee data.
• Administer employee benefits, coordinate enrolments, changes, and respond to queries.
• Collaborate with Legal and Finance departments on policy development and compliance.
• Participate in HR projects, system improvements, and process optimisation initiatives.

Required profile

• Bachelor’s degree in Human Resources, Business Administration, Law, or a related field.
• Previous experience in HR administration, HR operations, or personnel administration, preferably in an international environment.
• Practical knowledge of Cyprus immigration procedures and employment legislation.
• Fluency in written and spoken English; confidence communicating with government authorities in Greek.
• Strong organisational skills with the ability to manage multiple deadlines and employee cases.

Required skills

• Experience with HRIS platforms such as BambooHR, Workday, HiBob, or SAP SuccessFactors.
• Good understanding of GDPR requirements and confidential employee data management.