Personal Assistant & Office Coordinator

About the role

We are seeking a highly organised and proactive Personal Assistant & Office Coordinator to support the Director and ensure smooth office operations and KEK activities. The role combines executive support with coordination of training programmes, seminars and day‑to‑day administrative tasks.

Key responsibilities

• Provide secretarial and administrative support to KEK, including correspondence, reports and document preparation.
• Manage the Director’s calendar, schedule appointments, and take minutes of meetings.
• Coordinate training programmes, seminars and other KEK activities, liaising with trainers, participants and authorities.
• Maintain ERMS platform entries, monitor requests and ensure timely follow‑up.
• Handle attendance records, issue certificates and manage general office requirements.
• Act as primary point of contact between the Director and internal/external stakeholders.
• Liaise with vendors, partners and service providers, coordinating deliveries and bookings.
• Arrange transportation for the Director both within Cyprus and abroad.

Required profile

• Excellent verbal, written and interpersonal communication skills with a confident, positive personality.
• Strong attention to detail, problem‑solving ability and service orientation.
• Exceptional organisational and time‑management skills, able to prioritise tasks and meet deadlines.
• Fluency in English and Greek; additional languages are a plus.
• Minimum of 2 years experience in a similar administrative or executive‑assistant role.

Required skills

What we offer

• Medical Insurance
• Airport Parking
• Birthday Gift and Birthday Leave
• Wellbeing Days
• Benefit Model