Corporate Administration & Legal Operations Specialist

About the role

We are looking for a highly organised Corporate Administration & Legal Operations Specialist to manage day‑to‑day corporate administration of our international group entities and support the Legal Department. The role is hybrid, working closely with in‑house legal teams, external counsel and corporate service providers.

Key responsibilities

• Manage daily corporate administration of the Group’s entities, with a focus on Cyprus companies and coordination of international subsidiaries.
• Liaise with the Cyprus Registrar of Companies, government authorities, auditors, tax advisors, banks and corporate service providers for statutory filings, annual returns and compliance.
• Coordinate incorporations, dissolutions, restructurings, changes of directors, shareholders, registered offices and authorised signatories across multiple jurisdictions.
• Maintain statutory registers, corporate records, constitutional documents, powers of attorney, beneficial‑ownership records and minute books.
• Organise board and shareholder meetings, prepare agendas and board packs, draft resolutions and minutes, and oversee execution of corporate approvals.
• Handle execution, certification, notarisation, apostille/legalisation and filing of corporate documentation for cross‑border transactions.
• Monitor statutory deadlines, licence renewals, beneficial‑ownership filings and other compliance obligations to ensure timely completion.
• Act as primary contact for external corporate service providers, registered agents and company secretaries to keep the Group’s corporate structure accurate.

Required profile

• Highly organised and proactive with strong attention to detail.
• Experience in corporate governance, company secretarial duties and legal operations across multiple jurisdictions.
• Excellent communication skills for liaising with internal teams, external counsel and regulatory bodies.
• Ability to manage multiple statutory deadlines and complex corporate actions simultaneously.
• Familiarity with Cyprus corporate law and international corporate compliance requirements.

Required skills