Administrator / Personal Assistant (PA)

About the role

Fiducitrust Services Limited is seeking a proactive Administrator and Personal Assistant to support its directors and internal teams. The role combines high‑level executive assistance with comprehensive administrative duties, ensuring smooth daily operations within a regulated accounting and fiduciary services environment.

Key responsibilities

• Provide full administrative support to assigned Director(s), managing calendars, scheduling meetings, and coordinating travel arrangements.
• Draft, review, and manage business correspondence and communications with attention to detail.
• Serve as the primary liaison between Director(s), internal staff, external partners, and clients.
• Conduct research, prepare summaries, reports, and recommendations for Director(s).
• Maintain and organise both physical and electronic records, ensuring confidentiality and compliance with firm systems.
• Generate reports and perform data analysis to aid decision‑making and workflow optimisation.
• Prepare meeting materials, agendas, presentations, and ensure required resources are available.
• Handle couriers, cover letters, and liaise with public authorities for registrations and de‑registrations.
• Answer phone calls, welcome visitors, and direct inquiries to appropriate personnel.
• Undertake additional administrative projects and ad‑hoc tasks as assigned by senior management.

Required profile

• Strong organisational and time‑management abilities with a focus on accuracy.
• Excellent written and verbal communication skills.
• Professional demeanor with the ability to interact with senior executives, clients, and external partners.
• Discretion in handling confidential information.
• Proactive attitude and ability to work independently as well as part of a team.

Required skills

What we offer

• Attractive remuneration package commensurate with qualifications and experience.
• Opportunity to work in a regulated accounting and fiduciary services firm serving international clientele.