Executive Secretary – Hotel Administration

About the role

The Executive Secretary will provide comprehensive executive administrative assistance to senior leadership, ensuring smooth coordination of daily office operations at Capo Bay Hotel.

Key responsibilities

• Manage calendars, appointments and organize meetings and travel arrangements.
• Prepare and format documents, reports and presentations.
• Handle correspondence, phone calls and emails professionally and promptly.
• Maintain organized filing systems and support company secretarial work.
• Provide courteous customer service to guests, partners and internal teams.

Required profile

• Strong clerical skills including document preparation, filing and data entry.
• Excellent communication skills for handling correspondence and coordinating with stakeholders.
• Experience in company secretarial work such as preparing agendas and minutes.
• Proven executive administrative assistance abilities, including calendar management and task prioritization.
• Customer service skills to interact professionally with guests, suppliers and colleagues.

Required skills

• Word processing
• Spreadsheets
• Email