Event Assistant (Remote)

About the role

We are seeking a proactive and highly organized Event Assistant to support our team in planning and coordinating meetups, dinners, side events, and expo activities. You will work closely with venues, vendors, and the Marketing team to ensure every event runs smoothly from concept to follow‑up.

Key responsibilities

• Research and shortlist venues for meetups, dinners, and side events.
• Request and compare commercial proposals from venues and other vendors.
• Order and coordinate printing of flyers, banners, certificates, business cards, and other materials.
• Work with merchandise suppliers on production, branding, and delivery.
• Manage international delivery logistics, including courier and postal services.
• Track deadlines, statuses, budgets, and vendor commitments for all events.
• Prepare guest lists, invitations, confirmations, and reminders.
• Coordinate photo/video content gathering after events.
• Assist with post‑event reports and presentations.
• Handle vendor invoices, approvals, and payment follow‑ups.

Required profile

• Excellent written and spoken English.
• Experience working with printing vendors, merchandise providers, venues, or catering.
• Strong multitasking and organizational skills.
• Ability to manage invoices, quotes, and cost sheets with attention to detail.
• Confident user of Google Docs, Sheets, Drive, Telegram, Google Meet, Notion (or similar tools).
• Independent, proactive, and able to push vendors to meet deadlines.
• Sense of aesthetics and good taste in visual materials.

Required skills

• Google Docs
• Google Sheets
• Google Drive
• Telegram
• Google Meet
• Notion

What we offer

• Competitive compensation package.
• Fully remote role.
• Learning & Development support for professional growth.
• Paid annual leave and sick leave.
• Company events and celebrations (online and offline).
• Anniversary and birthday gifts for employees.
• Career growth opportunities.
• Company‑sponsored English lessons.